*Job Descriptions are meant as a guide to understanding responsibilities, and can be altered
Position
Responsibilities
President
Attend 90% of all TLAX Board meetings
Oversee all aspects of the Club
Conduct all board meetings
Order Insurance
Review the financial budget for Board approval prior to September meeting
Address complaints regarding coaches, players or parents
Serve on the scholarship committee
Vice President
Attend 90% of all TLAX Board meetings
Oversee Spirit wear
Serve as Registrar
Respond to most of the Club communications (emails)
Assist with the financial budget with the Treasurer for board approval
Serve on the scholarship committee
Oversee Sponsor program
Coordinate Sponsor plaques and send Thank you letters to all Corporate Sponsors
Oversee Cub program
Coordinate picture day
Manage website
Secretary
Attend 90% of all TLAX Board meetings.
Publish agenda prior to Board meetings.
Publish Meeting minutes following the board meeting in which they are approved (typically minutes from a meeting are posted after the next scheduled meeting).
Order criminal background checks on coaching candidates
Assist with Registration
Work with Treasurer on coaching contracts for each season.
Assist with tournament coordination and registration
Treasurer
Attend 90% of all TLAX Board meetings
Manage all Finances (Quick Books)
Help with online registration (credits/refunds).
Reconcile bank statements
Pay Bills
Taxes
Prepare the financial budget for board approval and keep it up-to-date for monthly board meeting reviews
PO Box Key – pick up mail
Work with Secretary on coaching contracts for each season.
Serve on the scholarship committee
Boys Program Director
Attend 90% of all TLAX Board meetings
Works in partnership with the Varsity Head Coach
Support the Boys Youth Director
Responsible for the formulation, implementation, and day-to-day administration of all boys athletic programs of TLAX
Present coaching candidates for the Boys Program, along with their qualifications, to the Board for consideration prior to the beginning of the regular season
Oversee player and coach development
Guides the HS Boys Booster Club in actions and fundraising activities
Represents the needs of the boy’s HS program to the Board.
Ensure TLAX representation at all required league meetings
Ensure all HS game uniforms meet league and NFHS specifications
Address complaints regarding a coach, by any player or parent
Evaluate the TLAX Boys coaching staff
Work with the Logistics Coordinator and others to reserve practice and game field
Girls Program Director
Works in partnership with the Girls High School Head Coach
Attend 90% of TLAX Board meetings.
Support the Girls Youth Director
Present coaching candidates for the Girls HS Program, along with their qualifications, to the Board for consideration prior to the beginning of the regular season
Coordinates girls program communication
Ensure all game uniforms meet league and NFHS specifications
Oversee HS player and HS coach development
Assists the high school coaching staff as needed
Ensures TLAX representation at all required league meetings.
Evaluate the TLAX Girls coaching staff
Addresses issues or concerns related to coaches, parents, or players.
Work with the Logistics Coordinator and others to reserve practice and game field
Represents the needs of the girls program to the Board.
Boys Youth Director
Attend 90% of all TLAX Board meetings
Works with the Boys Program director
Responsible for the implementation, and day-to-day administration of all of all boys youth athletic programs of TLAX
Oversee youth player and coach development
Oversee Team Parents
Represents the needs of the Boys Youth program to the Board.
Ensures TLAX representation at all required league meetings
Ensures all Boys Youth game uniforms meet league & NFHS specifications
Address complaints regarding a coach, by any player or parent
Assist the Program Director with evaluation of the Boys Youth coaches
Work with the Logistics Coordinator and others to reserve practice and game fields.
Girls Youth Director
Attend 90% of all TLAX Board meetings
Works with the Girls Program director
Responsible for the implementation, and day-to-day administration of all of all girls youth athletic programs of TLAX
Oversee youth player and coach development
Represents the needs of the Girls Youth program to the Board.
Ensures TLAX representation at all required league meetings
Ensures all Girls Youth game uniforms meet league & NFHS specifications
Address complaints regarding a coach, by any player or parent
Assist the Program Director with evaluation of the Girls Youth coaches
Work with the Logistics Coordinator and others to reserve practice and game fields.
Logistics Coordinator
Attend 90% of all TLAX Board meetings
Work with coaches and program directors to coordinate field usage for practices and games.
Scheduling board meetings throughout the year and filling out the proper forms with dates and times of these events for the district office.
Contact head custodian with times of games weekly (Mondays). To coordinate field lights, press box, scoreboard, bathrooms with lights on, power for concessions, driving gates to be opened.
Arranging for Porta-Potties delivered to fields for practice as needed.
Checking game times continually for reschedules/cancelled games, so as to let custodian know of changes.
Equipment Manager
Attend 90% of all TLAX Board meetings
Oversee Youth Gear (end of season t-shirts, uniforms, etc)
Responsible for managing the shed inventory and ordering items as needed.
Check out balls, medical kits, uniforms and goalie gear out to teams at the beginning of the season. Collect at end of the season.
Check out sticks for the Cub program. Provide pop up goals and cones for the cub’s coach.
Order Balls and other field equipment as necessary.
Coordinate the field prep for games. Using volunteers - layout grass field, paint lines and string / mend goals as needed.
At the beginning of the season - facilitate the stringing of goals nets as needed.
Work with the Logistics Board Person to make sure goals are delivered to the proper locations to support the practices and games.
Fundraising Chair
Attend 50% of all TLAX Board meetings
Oversee all fundraising events (approximately 4)
Responsible for coordinating and planning up to 4 events that raise money for TLAX throughout the year.
Recruit volunteers to be point person for each event and as they deem necessary to help with the planning, setup and tear down of each event.
